Documentation for warehouse logistics

1. Conclude an agreement on responsible storage and transfer inventory items (material assets) to the warehouse to the custodian. In accordance with paragraph 2 of Art. 887 of the Civil Code of the Russian Federation, the custodian certifies that things have been accepted into the warehouse for safekeeping with a receipt, receipt or other document with his signature issued to the depositor, i.e. to you. Accounting for goods in storage areas and in custodian warehouses is carried out by filling out standardized forms of primary documents. They are filled out in accordance with the instructions approved by Resolution of the State Statistics Committee of Russia dated 08/09/1999 No. 66.2
2. Each transaction performed is formalized by a bilateral act of acceptance and transfer, which is signed by the depositor and the custodian (form No. MX-1), as well as acts of return of inventory items (form No. MX-3). The acceptance and transfer certificate, the number of its copies and the completeness of the package of documents are stipulated in the storage agreement. The return certificate is drawn up in two copies.
3. If it is necessary to use stored equipment for demonstration, as well as to obtain inventory materials from the custodian organization, appoint a responsible person by order of the manager. This must be a full-time employee of the depositor organization. According to the order, he must be responsible for the storage of this equipment, which he received temporarily for demonstration as a sample, as well as for the timely transfer or receipt of this equipment for safekeeping.4 Thus, the main documents by which safekeeping is formalized and financial responsibility is monitored for goods and materials are acts filled out according to forms No. MX-1 and MX-3. Using these documents, you will be able to accurately establish the periods during which the equipment or other goods and materials were in safe custody in a specialized organization or with the bailor as a sample.

Source: Resolution of the State Statistics Committee of Russia dated 08/09/1999 No. 66, acceptance for safekeeping.